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Step-By Step Guide

Bringing Your Program
to Life

We make planning and running a faculty-led program simple and collaborative. Here’s our step-by-step approach:

Initial Inquiry & Consultation

Faculty reaches out to us via email to express interest. We’ll follow up to schedule a consultation and learn more about your goals, course, and vision.

Program Design & Customization

ITF works with you to develop a tailored itinerary that supports your academic objectives.

Budget & Approvals

We provide a clear cost estimate and planning documents to help you secure institutional approval.

Pre-Departure Prep

ITF provides promotional materials, travel guidelines, and tools to prepare your students.

Trip & On-the-Ground Support

We manage logistics while faculty supervise and support students. You focus on the academic experience – we take care of the rest.

Wrap-Up

We offer tools for reflection, feedback, and academic wrap-up to help you capture learning outcomes..

Credits

Tours are designed to qualify for academic credit.

Student Group Size

Programs typically include a minimum of 10 and a maximum of 20 students

Faculty Group Size

Most programs are led by 2–3 faculty members

Accommodation

Students are housed in shared rooms divided by gender. Faculty are provided with private rooms.

What is Included

Comprehensive Bookings & Resource Distribution

We take care of curating and booking:

Accommodations
Ground Transportation
Airport Transfers
Academic Site Visits
Cultural Excursions
Meals on Itinerary
Local Tour Leader
Guest Lectures or Expert Talks
Pre-Departure Materials
On-the-Ground Support
Faculty Support
Emergency Contact Card
Academic Credit Readiness

Academic-Focused Itinerary

Activities are tailored to reflect your course objectives and discipline. Tours are designed to qualify for academic credit.

Full-Service Program Management

Our team provides on-the-ground support, 24/7 emergency assistance, and direct communication with faculty throughout the tour.

What is Not Included

International Airfare

While ITF can assist in finding the best flight options, booking and payment are typically handled by the university or participants. Many universities also cover travel costs for accompanying faculty.

Medical Insurance

Travel and medical insurance must be arranged independently, though these costs are often covered by the university.

Some Meals

ITF includes group meals as outlined in the itinerary. Any meals outside the scheduled program are the responsibility of individual participants.